Executive Assistant

We are looking for a highly organised, discreet, and proactive Executive Assistant to provide high-level administrative support to senior executives of our clients. This role is ideal for someone with strong communication skills, a keen eye for detail, and the ability to manage a wide range of executive and business support tasks in a fast-paced environment.

As an Executive Assistant, you will serve as a key point of coordination for daily schedules, meetings, communications, and administrative functions. You will ensure that your assigned executive(s) can focus on strategic priorities by managing time, information, and interactions efficiently and professionally.

Why Work With Ryoss?

We believe great people deserve great support, on and off the clock. When you join Ryoss, you get more than just a job. You get:

• Career Growth Support: Scholarships, mentorships, personalised career planning, and free access to our online learning hub. We even co-fund training with our clients.
• Well-Being First : Gym or wellness allowance, mental health support, comprehensive medical cover (with family options), and a range of insurances to protect your future.
• Lifestyle Perks: Monthly Grab card for transport and dining, home internet backup, entertainment discounts, birthday gifts, and wellness reimbursements.
• Flexible, Supportive Culture: Wellness leave and a positive environment where your growth and happiness actually matter.

We work hard to create a culture that feels like family, supportive, respectful, and fun. You’ll work with great clients, do meaningful work, and be part of a team that’s here for the long haul. At Ryoss, we’re building a workplace that works for real life. Come grow with us.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare meeting agendas, minutes, reports, and presentation materials.
• Handle email management, filtering, and drafting correspondence on behalf of the executive.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Maintain confidential records, documents, and files with discretion and accuracy.
• Act as a liaison between the executive and internal/external stakeholders.
• Assist with personal administration as required, including expenses, reminders, and logistics.
• Support project tracking, task follow-ups, and deadline management.
• Perform other administrative duties as requested to support the smooth operation of executive functions.

• Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
• 2+ years of experience in an Executive Assistant or senior-level administrative support role, preferably in a BPO or remote work environment.
• Excellent verbal and written English communication skills.
• Exceptional organisational and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and collaboration tools (e.g. Zoom, Slack, Trello).
• Strong problem-solving skills and the ability to anticipate needs.
• Comfortable working independently with minimal supervision in a remote or hybrid setup.
• Flexibility to adjust to changing priorities and work across multiple clients or executives if required.